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Membership

VYY leima

Membership

This page contains information related to the VYY membership, such as the membership fee, the student card and its academic year sticker as well as about alumni activities.

VYY members include all University of Vaasa undergraduate students, which means all students doing their lower (Bachelor’s) and higher (Master’s) degree studies. Student Union membership starts after attendee registration is complete and the membership fee (see below) is paid, and ends with completion or abandonment of the right to study. After a student pays the membership fee for the first time, their membership starts at the beginning of the semester, i.e. 1.8. or 1.1. Additionally, exchange and post-graduate students may choose to join VYY as members.

All VYY members are entitled to the services and benefits offered by the Student Union. These include, for example, supervision of interests, events and activities, information and guidance, as well as facility rentals at a special member price. All Student Union members have the right to vote and to run as candidate in the Student Union elections.  Graduate students pay a smaller membership fee and their benefits are more limited compared to undergraduate students. There are many ways to participate in the Student Union activities!

Student Union membership is identified with a student card (see below)

Membership fee

The Student Union of the University of Vaasa membership fee for the academic year of 2018-2019 is €142 or €76 per semester (autumn or spring). The fee includes the FSHS fee, which is €54 per academic year or €27 per term (since 1.8.2015).

Post-graduate student membership fee for the academic year of 2018-2019 is €48 and a single semester membership fee is €24. Post-graduate student membership fee is lower, but the benefits are also more limited compared to those of undergraduate or exchange students. Post-graduate students are not eligible for the student meal benefit, FSHS services or Finnish Railways (VR) and Matkahuolto student discounts. For post-graduate students, student union membership is voluntary.

New students pay the membership fee during the registration sessions at the beginning of their studies. Existing students pay their membership fee through WebOodi when registering their attendance. In case you can’t register via WebOodi and need the Student Union account information for the payment, please visit the Student Union service office or email us ylioppilaskunta@vyy.fi. If an existing student pays due membership fees using a service other than WebOodi, they have to take the payment receipt to the University Student Office (Luotsi-building, 1st floor) so that a confirmation of enrolment can be entered in the University information system. With payment through WebOodi, this registration is done automatically.

The Student Union membership fee is paid annually by 15.9. In the spring semester, the deadline is 31.1. For new students starting in the autumn of 2018, the membership fee must be paid by 28.8.2018 15.00 due to course registration.

Refund of the membership fee or FSHS fee

Any student who has paid membership fee incorrectly, declared absence or completed their studies may apply for a refund of the Student Union’s membership fee. Any student who is studying at two universities and has paid the FSHS fee also as part of another student union’s membership fee can apply for a refund of the FSHS health care fee. This refund is sought from that student union which has received the latest paid membership fee.

All refund applications are made with the application for refund form online.

Please notice, that it is no more possible to apply for refund for this autumn semester 2018.

We do not accept printed forms anymore.

Required attachments must be submitted to the Student Union via e-mail: paasihteeri@vyy.fi or via mail

Student Union/ membership refunds
Yliopistonranta 5
65200 Vaasa.

If the student applies for reimbursement of their membership fee, they must submit their student card to the Student Union either in person or by mail, in order to get the academic year sticker removed. This is the precondition for any reimbursement.

The application must be made and the attachment must be submitted:

  • During the autumn semester: by 30.9.
  • During the spring semester: by 31.1.

Please notice that the reimbursements are made after the registration period has ended at the earliest. Any applications submitted after the deadlines above or with insufficient information will not be processed.

Student card

The student card is a proof of membership for Student Union members. A student card carrier gets all student discounts, both locally and nationally. A student card with an ISIC ID will also grant discounts abroad and in exchange programs.

The student card is used as identification when visiting the Finnish Student Health Service (FSHS) offices and in lunch restaurants for obtaining the Kela meal subsidy for students. In addition to that, students receive significant national student discounts, including VR railway and Matkahuolto bus tickets. In addition, VYY offers its own local benefits.

All student cards are ordered through Frank. Before ordering a student card, a student must have an active membeship with their student union. There are digital and plastic student cards, both of which may be used equally as proof of student status. A student may choose to order both forms of student card, or only one of them.

Digital student card

The digital student card Frank App is available on iOS and Android smart phones. You can activate your Frank App by entering your Finnish social security number when prompted. In order to use the app, please make sure you are registered as “attending” for this term in the university registry and that you have given your Finnish social security number to the university student services. You can also purchase a digital ISIC license from Frank App.

In case you have any problems regarding the digital student card, please visit the Frank website https://www.frank.fi/en/faq/ or contact the Student Union or Frank directly via info@frank.fi.

Plastic student card

Plastic student cards are ordered online through Frank.

The card will be delivered to your home address approximately 2-3 weeks after the order is placed. Before the arrival of newly ordered student cards in autumn, the receipt for Student Union membership fee payment will be used as a temporary student ID on campus and should therefore be kept.

The plastic student card is valid for the entire period of study and it is updated annually with a valid academic year sticker.

We only give out academic year stickers to student cards with the VYY logo on it, not to the student cards of other universities or institutes of higher education.

If you have any questions related to student cards and academic year stickers, please contact the Secretary of Administrational Affairs.

What if my student card goes missing?

You may order a new one from www.frank.fi. Once the card has arrived, remember to collect a new academic year sticker!

You can also use the Frank App, which is ready to use right away. In case your lost student card had payment feature in it, please contact Frank at info@frank.fi.

Academic year sticker

Distribution of stickers starts on on the 1st of August each year. Spring semester stickers are available starting on the 1st of January. The academic year sticker can be picked up at the Domus Bothnica building, where the VYY service office is located.

The autumn semester sticker is valid until the end of January of the following year, while the spring semester and full academic year stickers are valid until the end of September of that year. Please note that FSHS services require a paid membership fee already from 1.8. onwards! The autumn membership fee must be paid before going to an FSHS appointment after the 1st of August.

The academic year sticker is always attached directly to the student card by a Student Union employee. We do not hand out the stickers separately. If the sticker is picked up by someone other than the student themselves, the person picking up the sticker must have a power of attorney. The academic year sticker will only be given out to a student card that has the VYY logo on it, and only after the Student Union membership fee has been paid and the membership is registered as ‘attending’ in WebOodi.

NOTE! Stickers to student cards equipped with the payment feature can be received only in person by picking them up at the VYY office! If you cannot visit Vaasa before the expiration date of the sticker, please contact the Secretary of Administrational Affairs.

If you are unable to retrieve your sticker from Vaasa yourself

There are two different options for obtaining the academic year sticker from outside Vaasa:

1) Via mail

All holders of student cards without the payment feature (even if the payment feature of a payment feature card has not been activated, it must not be mailed) can get an academic year sticker via mail.

In order to change an academic year sticker via mail, the applicant should mail a valid student card, a photo copy of your picture ID and a return envelope with postage paid and the return address written on it to the VYY Service Office address:

Vaasan yliopiston ylioppilaskunta/ opiskelijakortit
Yliopistonranta 5
65200 VAASA

Please note that all semester stickers are issued only directly to a student card. Sending stickers alone by mail is not possible. VYY is not responsible for any lost mail containing student cards, so the safest and quickest way is to pick up the academic year sticker in person. At peak times the processing and returning of the card may take up to few weeks.

2) Pick-up from another student union

If mail delivery is not possible, another option is to pick up a sticker for the card from the student union of another university.

Before you begin, please contact VYY. The easiest way is to send an email to the Student Union at ylioppilaskunta@vyy.fi and tell us what is the most suitable location / student union for you to pick up your sticker. Please include your student number in your email. VYY will check your enrolment status and pass on the necessary information to the student union in question.

The sticker must be picked up from the student union in question during office hours on weekdays. Below is a list of participating student unions and links to office hours of their student union offices. When picking up a sticker, you will need a student card and an identity card. Picking up a sticker from another student union requires a payment of service fee of EUR 5 to cover the cost of the additional work.

Participating student unions:

AYY (Espoo)
ISYY (Joensuu, Kuopio)
JYY (Jyväskylä)
LTKY (Lappeenranta)
LYY (Rovaniemi)
OYY (Oulu)
TaiYo (Helsinki)
Tamy (Tampere)
TTYY (Tampere)
TYY (Turku)
ÅAS (Turku)

 

Alumni

The VYY alumni association is the Student Union Alumni Association of the University of Vaasa, which was founded in 2012. The association’s goal is to bring together active Student Union members from different eras. The Association also works in close cooperation with the Student Union and aims to contribute to the Student Union’s activities through its own network.

The Alumni Association organizes annual alumni events where current and future alumni are gathered.

 

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